Accounts Payable Specialist

Job Number: 468016

Accounts Payable Specialist

Position Title

Accounts Payable Specialist


Oakbrook, IL




As an Accounts Payable Specialist, you will have an opportunity to perform the invoice three-way-match reconciliation process. You will be responsible for responding to vendor inquiries, and ongoing interaction with the merchandising and warehouse business partners to resolve invoice discrepancies and vendor questions.


  • Process payments in accordance with the terms of contracts to ensure accurate payments.
  • Enter ACH and wire information into the ERP system for employees and vendors and maintain ACH monthly account transactions.
  • Resolve account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
  • Set up new vendors and provide follow up on vendor phone calls and emails.
  • Upload Accounts Receivable intercompany invoices monthly for US and Canadian companies.
  • Reconcile monthly credits cards statements, including verifying receipts and coding.
  • Enter Accounts Payable invoices, print multiple check runs and distribute checks as needed.
  • Assist with the distribution of 1099 forms and assist recipients on discrepancies.
  • Complete the IRS taxpayer identification number matching process for vendors.

What Do I Need to Qualify?

  • Associates degree or relevant work experience.
  • 3-way match is required
  • 2 years' experience in a large corporate high-volume A/P environment, to include in-depth understanding of vendor relationships and billing practices, payment terms, and vendor payment processing.
  • Understanding of accounting and finance relative to Accounts Payable and inventory, with knowledge of the cross-functional impacts and consequences generated from finance and receiving transactions.
  • Connect cross-functionally and develop effective internal and external working relationships with members of Procurement, warehouse management, and the vendor community. Ability to understand, investigate and resolve problems using root-cause research skills
  • Must have experience in Microsoft Office, specifically basic skills in Word and strong skills in Excel (knowledge of formulas and pivot tables).
  • Ability to compose reports and correspondence using good business vocabulary and proper grammar and construction.


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